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What is POS Software?

Brick and mortar shops use POS software to conduct sales. They typically use a computer, cash register, or even a tablet device to input the products, determine the cost, and finally, to close the sale. Most POS solutions can track inventory levels to ensure there are enough products in stock. Show more Most of the time, expensive POS software is used by big box retailers who prefer to have a system that is custom built to fit their needs. Smaller shops, on the other hand, are increasingly selecting cloud-based POS applications. Discover top-rated POS software apps by reading further, and check out our current topper Toast POS. Show less

How was this ranking made?

In order to prepare this ranking of best POS Software we have analyzed 502 different systems currently present on the market, contrasting their features, ease-of-use, client support, available integrations with other systems and mobile device support with our unique SmartScoreTM rating system. This list has been created by Nestor Gilbert, our software expert dedicated to the POS Software category.

List of Top 12 POS Software

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1. Toast POS

Our score: 9.5 User satisfaction: 98%

A software system that enables you to take your US-based restaurant business to new heights. The platform offers restaurateurs a unified platform packed with an array of sales-related features like order management, CRM, employee management, reporting and analytics, credit/debit card processing, inventory management, POS, and more.

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2. Revel Systems POS

Our score: 8.9 User satisfaction: 98%

A powerful point-of-sale tool for the food and retail industries. It offers an extensive range of sales management tools that can be accessed via its Revel Assistant tool, a smart Management Console. Its other features include kitchen management, product management, menu building, and employee management.

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3. Lightspeed Retail

Our score: 8.8 User satisfaction: 98%

An innovative POS solution designed to help businesses sell more efficiently and process payments with ease to improve customer experience and grow their bottom line. Lightspeed Payments provides all the tools you need to offer a fast, secure, and consistent checkout experience, whether in-store or online.

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4. Cova

Our score: 8.7 User satisfaction: 98%

A POS solution created for the cannabis industry that specializes in enforcing compliance. Customers are required to submit verified customers’ IDs, whose information is synchronized with state traceability software like Leaf Data Systems. This makes it easy for the dispensary to generate audits and reports required by government authorities.

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5. ShopKeep

Our score: 8.8 User satisfaction: 95%

ShopKeep is an intuitive POS software designed for iPad and Android devices. It aims to provide common POS services, such as payments, inventory, and marketing management in the fastest and most efficient way possible. Shopkeep works best when integrated with ShopKeep hardware, a complete POS hardware system.

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6. Sapaad

Our score: 8.9 User satisfaction: 100%

An affordable, user-friendly cloud-based point-of-sale system designed for restaurants, cafes, and fast-food chains of all sizes. Also known for its continuous upgrades, this POS solution is used by many foodservice firms across the world that provide walk-in, delivery, and dine-in orders.

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7. TouchBistro

Our score: 9.1 User satisfaction: 95%

An all-in-one iPad POS and integrated payment solution built for restaurant people by restaurant people. It is built to meet the unique needs and pace of the foodservice industry. Equipped with menu planning, inventory tracking, order management, and payment processing, TouchBistro helps manage your establishment more efficiently.

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8. Vend

Our score: 9.4 User satisfaction: 99%

Vend is an award-winning retail POS software for iPad, Mac, and PC with inventory management, ecommerce, and customer loyalty features. Key features include modules to manage customers, inventory, reports, store credits, and others. It provides users with an easy-to-use interface and a unified hub for critical sales processes.

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9. Upserve

Our score: 8.9 User satisfaction:

A user-friendly, low-cost solution for restaurants, clubs, and bars. It includes food service tools such as workforce management, sales reports and analytics, table-side ordering, inventory management, and a point-of-sale solution. Upserve's POS module is an integral part of the productivity suite that also includes HQ, Live, and Payment solutions.

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10. CAKE

Our score: 8.8 User satisfaction: 99%

A cost-friendly food service system that features end-to-end POS, online ordering, and guest management. Designed for full and quick-service restaurants, bars, pubs, and other dining establishments, CAKE helps you elevate the entire dining experience by streamlining operations, leading to improved customer satisfaction and increased profits.

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11. Linga POS

Our score: 8.0 User satisfaction: 100%

Linga POS is the world’s first free open platform, cloud-based iPad POS that can handle any type of the restaurants and retail establishments with it’s powerful, scalable architecture.

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12. AccuPOS

Our score: 7.3 User satisfaction: 43%

AccuPOS is a technologically progressive POS solution that is fully compatible with mainstream accounting systems including QuickBooks and Sage.

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Similar Categories:

In the event you didn't find just the solution you were looking for here's a list of various categories similar to POS Software that you might want to browse through:

POS Software Guide

Table of contents

Selecting and using the best point-of-sale tool can help to make your business productive and profitable. The best POS tools can perform intricate online accounting tasks, while others can track customer purchasing habits, reorder products, manage inventory, etc. As there are thousands of POS tools available in the market, it can be a hard task to do educated comparisons to select a suitable solution for your needs. This buyer’s guide aims to help you out by providing a list of the main features to look for in the best POS tool for small business organizations, medium-sized companies, and large enterprises. Hopefully, by the end of this article, you’ll have all the information you require to zero in on the platform that suits your business best.

Get to know each product with free trial

It’s always a good idea to start your research of best POS programs by testing a fair number of free trials or demo and basic user plans from reliable POS software providers. It will save you some time and money because you will be able to experience and do a comparison of all important features firsthand and identify any possible issues. The best thing to do when looking for the best POS software for your company is to try services that currently have the highest SmartScore rankings and Customer Satisfaction Rating in our POS software reviews: Vend, Square Register, Veeqo, IncoPOS, etc.

Targeted Businesses

POS tools are recommended for every business that wants to track customers and manage inventory at the same time, particularly:

Small Businesses that need to attract more customers. Having the best POS system on board is a key asset for boosting profit margins, right because it focuses on the most successful products and reveals the ones that need to be reordered. It integrates a purchasing functionality which tracks their vendor lists and manages their orders.

Large Businesses that need to control employees and inventory, and to secure retail. Large businesses can benefit from POS systems, too, knowing that it introduces accountability for as many employees as necessary, and it generates reports that can identify failure and potential wrongdoing. The same systems can be used to reveal cash discrepancies because they incorporate a strict cash control feature.

Individual Retailers that need to automate manual sales tasks. This is probably where POS systems become handiest, as they minimize the time individual retailers have to spend calculating profits and payrolls, and staying on top of compliance and administrative duties.

What are Examples of POS Software?

Vend: A very popular POS platform used for managing sales and customers. It is both customizable and flexible to blend within your current software infrastructure.

Square Register: An easy-to-use POS app that helps companies accept payments and complete transactions using their mobile devices.

QuickBooks POS: A platform that follows your customers and sales and boosts service to the extent of meeting their most specific needs.

Lightspeed: A unique tool for single stores and multi-shop enterprises packed with features for customer retention and higher conversion rates.

LevelUp: Android/iOS app that generates creative payment solutions for businesses and their clients. It is easy to use and even easier to integrate.

Toast POS: A tablet-based restaurant management solution that comes with a robust POS module. It lets users process transactions better, improve business visibility, and streamline inventory management.

Types of POS Software

There are many different POS options for businesses that range from absolutely simply processors to cloud solutions for large enterprises with complex sales schemes. Most generally, they can be divided in the following way:

Mobile POS Systems. Their main purpose is to manage payment, but in certain cases, they can also do inventory tracking. Therefore, they are suitable for smaller businesses or such that have no choice but to manage the business on the go. They are also recommended to individual retailers, because they are fairly affordable, while some of them are even free and can be downloaded from any app store.

Terminal POS Systems. They are most common among businesses because of advanced functionality and reasonable prices. They can be both hardware and software based, and are usually sold together with additional widgets such as barcode scanners, cash drawers, etc. Their most distinctive advantage is controlled access and cloud-based backup.

Cloud-Hosted POS Systems. These systems allow you to access POS functionalities online, using the hardware you already have (a computer or a mobile device). They are affordable and convenient for businesses of all scales, in particular starters that want to boost sales without breaking the bank.

Key Features of POS Software

There is no such thing as a universal set of POS features, since every program is trying to respond to different needs and requirements, and some are obviously more advanced than the others. However, there are few basic functionalities each POS system should be able to offer:

Inventory Tracking. Inventory tracking in an important part of POS software and can be useful if you have a warehouse or multiple branches. The POS system can tell you if you have enough stock in the shop and in other branches, and if more stock is expected. Plus, the system should be able to create purchase orders from suppliers and also transfer stock between different branches.

Sales Reporting & Analytics. This feature will allow you to capture and analyze vital sales data, including not only the products that are being sold but revenue rates and ROI too. I such way, you get to focus on products which genuinely boost your sales, and draft better money-making decisions.

Customer Management. You can use your POS system to attract valuable customers since the customer’s full purchase history will be displayed on your screen and you will start prioritizing between valuable and most valuable customers.

Employee Management. The way how you manage employees is the way your business will look, which is why you have to employ your POS system even for this purpose. The idea is to keep track of when and what your employers are working on, to reduce overhead, and to manage their commissions accordingly.

Robust Reporting. It is important for retailers to make use of a POS system with robust reporting features to gain the information and insight needed to make the right business decisions. The software should enable you to track sales by customer, product, branch, and rep to enable you to sell more.

Mobile Access. Physical software restricts work to a specific terminal and it can be technically difficult to get sales data from them. On the other hand, accessing information in the cloud offers many advantages such as increased transparency and flexibility. All you need is a stable internet connection.

Powerful Integrations. The POS system should smoothly integrate with the other business systems and apps you use. For example, you can integrate your POS system with your accounting app to eliminate double data entry and minimize errors. If you are planning to launch a website store, make sure the POS system is capable of integrating with e-commerce solutions. This will enable you to centrally manage orders and accurately maintain stock data in real time.

Benefits of POS Software

This being said, is it really the time for you to shift towards a POS system? The rule of thumb says it’s never bad to make life a bit easier, and there is no entrepreneur who would disagree with it. So, let’s see exactly what a good POS system can do for you:

A more accurate business. Dealing with numbers, multiple clients and products at the same time can hardly pass without human error, if that’s even possible. Instead of double-checking each customer’s order, you can use the POS system to manage inventory and analyze sales patterns in a more accurate manner. Needless to say, you get to save a lot of money.

Analysis. Having data displayed in a comprehensive manner wouldn’t make sense without a powerful analytics and reporting system, where that data can be closely examined to reveal trends and solutions. Accompanied with robust reporting, the analytic features of POS systems can be the trigger of your most powerful and smartest business decisions.

Networking to other terminals. How about managing sales from a single platform? With POS systems this idea is absolutely feasible, as the system can be networked to other terminals and expanded with handheld devices for tracking operations from any location.

Shrinkage Security. This is probably the most distinct advantage of POS compared to other sales software, as these systems offer powerful SKU reporting and follow time periods, promotions and orders, and pay specific attention to the performance of each employee.

Affordability. Even with all those outstanding features we mentioned, POS software doesn’t belong to the most expensive sales software categories. Depending on your business, you can probably opt for a free plan too, and be completely satisfied with what it has to offer.

The Age of Self-service.  Dining establishments have started placing self-service kiosks in lieu of servers and attendants. These machines are all-in-one kiosks that can take orders, relay the same to kitchen staff, and accept payment. Especially in busy hours, this can help streamline the lines. In addition, it can reduce order errors, as it puts the accuracy of the order with the customer.

Virtual Restaurants. Ghost (or virtual) restaurants are sprouting in food delivery service areas, where food is prepared only upon ordering. Depending on an outlet’s success, installing their own POS systems for direct orders (and independent of food delivery companies) may be in the works.

Mobile ordering. Pickup orders typically mean calling the restaurant in advance to order, but payment and invoicing still happen onsite, consuming time. A mobile POS can help reduce turnover time by processing payment while the customer is in transit.

 

 

 

Potential Issues

Security. Dealing with a POS system that accepts digital payment is often a target for unscrupulous individuals. POS security should be a consideration when shopping for a provider.

Charge issues. How does your system respond to completed orders but incomplete payments? What about wrong charges? Your vendor should have those things cleared prior to rollout, so you don’t experience real-time problems as they come.

Connectivity. Having mobile POS systems that are cloud-based will require connectivity. Will you depend on existing Wifi systems or should you have a dedicated network for this? This must also be worked out with your software vendor.

List of POS Software Companies

Order by:

Newest
  • Newest
  • Score
  • User Score
Product name:
Category:
Smart Score:
Price:
User Satisf.
User reviews:
RetailGraph reviews

RetailGraph

POS Software
8.0
By quote
100%
iRetail Nxt reviews

iRetail Nxt

POS Software
8.0
By quote
100%
Innovsystems reviews

Innovsystems

POS Software
8.0
By quote
95%
IvyPlex reviews

IvyPlex

POS Software
8.0
By quote
100%
IVEPOS reviews

IVEPOS

POS Software
8.0
By quote
84%
CIS Retail POS reviews

CIS Retail POS

POS Software
8.0
$250
98%
Scantranx reviews

Scantranx

POS Software
8.0
$59
100%
Cova reviews

Cova

POS Software
8.7
by quote
98%
POS Nation reviews

POS Nation

POS Software
8.8
$69
77%
Menu 5in1 reviews

Menu 5in1

POS Software
8.0
By quote
-
Upserve reviews

Upserve

POS Software
8.9
$59
-
Datio POS reviews

Datio POS

POS Software
8.0
$49
-
Waitré reviews

Waitré

POS Software
8.4
$29
-
Cube POS reviews

Cube POS

POS Software
8.0
By quote
-

Things to consider when you invest in a SaaS

To pick an apt SaaS solution for your business, begin by asking the following questions:

· Is this cloud platform the best solution—economically and features-wise?
· Will it be uncomplicated to do long-term business with the cloud vendor?
· Is the system easy to use and does it simplify technology?
· Can the software help your business to manage compliance, security, and operational risks?

Find out if other companies have successfully implemented the software. Get proof about the vendor being able to offer the desired business value and ROI. Read case studies to learn about the user experiences of other customers. Obtain references from the provider and find out about the quality of the software and service provided.

Another important factor to consider is the free trial. Before you make such a critical decision and shell out your hard-earned money, be certain if the program actually fits your requirements. You can do this by registering for the free trial and checking out the program’s functionality. Also, find out if the provider can help you to pilot the solution. You may need to shell out for the implementation of the pilot, but the fee is worth it as it will give you results and proof points to consider before you make a crucial investment.

Frequently asked questions about POS Software

What is the best POS software?

Currently, Toast POS is the best POS software, having won our Expert’s Choice Award for 2019 in this category.

Toast POS moves establishments away from the old POS system while retaining control and business visibility. It provides multiple services apart from POS that includes reporting, credit card processing, CRM, gift and loyalty, online ordering, and labor and inventory.

Toast POS helps improve restaurant operations and makes them more efficient. With Toast POS, businesses get a simplified system to run the business, generate savings due to improved efficiency, and address needs for more customers.

What are the benefits of POS Software?
  • A more accurate business. POS system can manage inventory and analyze sales patterns better and more accurately. This helps paint a clearer picture of your business health.
  • Analysis. An ideal POS system includes robust reporting features, so detailed information on your restaurant operations can be compiled and generated as a report anytime and anywhere.
  • Networking to other terminals. POS software can be networked with other terminals and expanded with handheld devices. This ensures continuity of operations and lets you monitor operations from different branches.
  • Shrinkage Security. POS software can provide SKU reporting and follow time periods, promotions, and orders. At the same time, it can monitor employees’ performance and turnaround times.
  • Affordability. Despite its usability, POS solutions aren’t the most expensive software out there. In some cases (based on your business size), you can even acquire a free plan that provides what you need.
What are the features of POS software?
  • Inventory Tracking. POS software can determine if you have enough stock in all your outlets and will advise if more stock is forthcoming. Ideally, the system can create purchase orders and transfer stock between branches.
  • Sales Reporting and Analytics. POS software can capture and analyze vital sales data, including items sold, revenue rates, and even ROI rates. This can help determine which promos are working and which items need more push activities.
  • Customer Management. You can keep track of your customers better by collecting information such as purchase history and frequency. This can help identify preferred clients who are worthy of even bigger perks or rewards.
  • Employee Management. POS systems can keep track of employee activity when on duty, so you can assess and address staffing issues better.
  • Robust Reporting. POS systems with robust reporting features help gain the information and insight needed to make the right business decisions. It makes it easier to track sales by customer, product, branch, and attending employee so you can make informed decisions.
  • Mobile Access. POS software that runs in the cloud offers many advantages such as increased connectivity, transparency, and flexibility. All you need is a stable network connection.
  • Powerful Integrations. The POS system should smoothly integrate with the other business systems and apps you use so you can take advantage of even more features while extending the value of your previous software investment.
What is the easiest POS software to use?
  • Toast POS features an easily comprehensible UI that makes it easy to teach the basics to new employees and walks them through each stage of the ordering system. It also contains a lot of features that help enhance customer servicing.
  • Vend has a simple design and uncluttered layout that is highly appreciated by busy workers in the hectic foodservice industry. Customer service becomes easier to initiate and manage, while inventory is closely monitored to avoid embarrassing stock issues.
  • Skubana helps manage inventory in the most efficient manner and provides updates in real-time. This helps you take stock of low supplies and alert you to push items.
What is a good free POS software?

While most POS software do not offer free versions, there are quite a few that come with free trial options as well as freemium plans. Some of them are the following:

  • Square offers a free POS app and magstripe reader which can be downloaded and used immediately. However, it charges a standard 2.75% fee for every payment made via Visa, Mastercard, Discover, and American Express.
  • Vend offers a free 14-day trial, after which you can opt to upgrade to a paid plan starting at $199/month.
  • TouchBistro also offers a seven-day free trial, which you can extend to 28 days upon registration.
Nestor Gilbert

By Nestor Gilbert

Senior writer for FinancesOnline. If he is not writing about the booming SaaS and B2B industry, with special focus on developments in CRM and business intelligence software spaces, he is editing manuscripts for aspiring and veteran authors. He has compiled years of experience editing book titles and writing for popular marketing and technical publications.

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Why is FinancesOnline free? Why is FinancesOnline free?

FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.

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